This Privacy Notice explains how Karram Notaries, the trading name of Yara Karram, Notary Public, collects, uses, stores, shares and protects personal information in accordance with the UK GDPR, the Data Protection Act 2018 and professional obligations as a Notary Public regulated through the Faculty Office of the Archbishop of Canterbury.
1. About Karram Notaries
Principal Office: Academy Gardens, Duchess of Bedford's Walk, London W8 7QQ.
Consultation Office: Greenhaven Court, 1A Montagu Place, London W1H 2EP.
Email: [email protected] · Website: www.karramnotaries.com · Telephone: 07498 201120
ICO Registration: ZC190841.
2. Scope
This notice applies to visitors to our website, clients, prospective clients and individuals whose information is contained in documents submitted for notarisation, legalisation or translation.
3. Information we collect
Identity information, contact details, proof of address, passports, company documents, payment information, AML documentation, source of funds, source of wealth, correspondence, documents submitted for notarisation, website usage information and any other information reasonably required to provide professional services.
4. Special category data
Where necessary we may process special category personal data or criminal offence data only where permitted by law and necessary for the provision of notarial services or compliance with legal obligations.
5. How we use information
To verify identity, perform AML and sanctions checks, provide notarial services, obtain apostilles and legalisations, communicate with authorities, manage billing, comply with legal obligations and defend legal claims.
6. Lawful bases
Performance of a contract, legal obligation, legitimate interests, consent where applicable, and substantial public interest.
7. Anti-money laundering
We are legally required to verify identity and may request source of funds and source of wealth information. We may be prohibited by law from informing you if a disclosure is made to relevant authorities.
8. Sharing information
Information may be shared where appropriate with the Faculty Office, FCDO, HMRC, NCA, courts, embassies, consulates, overseas lawyers, translators, IT providers, accountants, insurers and other professional advisers. All third-party providers are required to keep your information confidential and secure.
9. International transfers
Where documents are intended for use abroad, personal information may be transferred outside the UK with appropriate safeguards.
10. Security
We use secure cloud storage, encryption where appropriate, password protection, access controls and secure destruction procedures.
11. Retention
Records are retained in accordance with professional obligations, AML legislation and applicable limitation periods. Certain notarial records may be retained long-term or permanently.
12. Your rights
You may request access, rectification, restriction, portability, objection or erasure where applicable, and may complain to the Information Commissioner's Office.
13. Contact
Contact Yara Karram at [email protected] regarding this notice.
14. Additional provisions
Karram Notaries is committed to processing only the minimum personal data necessary for each instruction. Confidentiality is a core professional obligation. We regularly review our procedures, service providers, security arrangements, retention practices and compliance framework to ensure ongoing compliance with UK data protection law. This section forms part of the overall Privacy Notice and should be read together with the Terms of Business and any Cookie Policy published on our website.
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